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Student Resources

Policies & Procedures for Traditional Undergraduate Students

All academic policies and procedures for traditional undergraduate students can be found in the Academic Catalog.

Below is a list of policies and procedures students often have questions about:

Academic bankruptcy – Policy

Academic Bankruptcy involves a student’s request to forgive grades and credits. Only students who have not been enrolled at Indiana Tech for the previous 5 academic years are eligible for Academic Bankruptcy. By petitioning and receiving approval from the Vice President of Academic Affairs, all D and F grades would be ignored from GPA calculations but not removed from the transcript. Academic bankruptcies are approved based on a student’s poor academic progress because of extreme personal, emotional, or financial circumstances so devastating that it became impossible to perform academically at a level approximating the usual record of achievement. (Summer sessions are considered one academic semester). The following specific guidelines apply to any Petition for Academic Bankruptcy:

  • Academic Bankruptcy is only applicable to those pursuing an undergraduate degree program.
  • Once a student has graduated, the Academic Bankruptcy will not retroactively be applied.
  • No more than one petition for Academic Bankruptcy may be granted during the student’s academic career at Indiana Tech. When granted, it is irrevocable.
  • A petition for Academic Bankruptcy is filed with the Vice President of Academic Affairs, whose decision is final. The Registrar’s Office will notify the student of the outcome on their Academic Bankruptcy petition. If approved, the Registrar’s Office will provide the student a plan of action outlining the criteria for academic bankruptcy.
  • The extenuating circumstances for which the student is requesting academic bankruptcy must be compelling, and they must be clearly and unquestionably proven. The burden of proof is entirely on the student. Verifiable documentation of the extenuating circumstances, such as letters from medical doctors or others, must be submitted with the petition.
  • When academic bankruptcy is granted, the students’ grades in which he/she received a D or F in the courses will be forgiven and noted on their academic transcripts.
  • Under this policy, the term “academic bankruptcy” would be reflected on the transcript. This policy will only be granted once during a student’s academic career at Indiana Tech. Implementation of academic bankruptcy at Indiana Tech does not obligate any other institution to approve or recognize this distinction.
Class attendance – Policy

Because attendance is a predictor of success in college, Indiana Tech has an attendance policy. Students must attend every meeting of all classes for which they are registered. Certain absences are permissible with proper authorization, which is determined by the class professor.

Grade forgiveness – Policy

When a student changes majors from one school or college to another, courses not required in the new major may be dropped from the student’s cumulative totals if the grades earned were less than “C.” Once courses are dropped in this way, they cannot be retaken in the new major. This policy does not change the approval process for changes of curriculum.

The Grade Forgiveness policy is available to provide students with an opportunity to begin studies in a new major without the repercussions of poor grades from their previous major. All grades will appear on their transcripts; the dropped ones will just no longer count toward the cumulative GPA. The following specific guidelines apply to any Petition for Grade Forgiveness Policy:

This policy applies only to students moving majors from one college to another, as in the following:

Colleges:

Business

Engineering and Computer Sciences

Arts and Sciences

  • Grade Forgiveness Policy is only applicable to those pursuing an undergraduate degree program.
  • A petition for Grade Forgiveness is filed with the Dean of the new college, whose decision is final. Upon review, the Registrar’s Office will notify the student of the outcome on their Grade Forgiveness petition after the change of curriculum to the new major has been updated.
  • The Grade Forgiveness will not omit the student from graduating with honors from their new major.
  • Grades cannot be forgiven if the course is required as part of their new major.
  • Students who have earned 30 credits or less must have a 1.50 cumulative GPA after grade forgiveness has been applied in order to qualify. Students with 31 credits or more must have a 2.00 cumulative GPA after grade forgiveness has been applied in order to qualify.
Repeating courses – Policy

Courses with grades of C- or below may be repeated.

The best grade received will count in the student’s GPA, and the lower grade will be forgiven. If a course is repeated more than once, only one attempt will be forgiven.

Transfer credit – Policy

Transfer credit may be granted for courses completed with grades of “C” or higher at other regionally accredited institutions. The courses transferred must “demonstrate equivalence with its own course required for that degree.” (HLC Requirement) . An official transcript is required to permanently place the transfer credit on the student’s record. If the student cannot get an official transcript, an unofficial transcript will be evaluated on a preliminary basis.

  • Courses completed at unaccredited institutions or programs will be reviewed on an individual basis by the Registrar’s Office, and credit may be granted if evaluation of the institution and the courses indicate that such credit is appropriate.
  • Students also may be required to submit college catalogs, course descriptions or course syllabi to aid in the university’s decision on whether to grant credit.
  • No more than 90 credit hours can be transferred from regionally accredited schools, and 60 from a non-regionally accredited schools to be applied to bachelor’s degree programs. If a student has received qualifying credit from regionally accredited and non-regionally accredited institutions, no more than 90 credit hours of transfer credit can be applied towards a bachelor’s degree. Additionally, a student must complete their last course in residence.
  • Students pursuing an associate degree may have no more than 45 credit hours transferred from regionally accredited schools. No more than 30 credits may transfer from non-regionally accredited schools. If a student has received qualifying credit from regionally accredited and non-regionally accredited institutions, no more than 45 credits may be applied to an associate degree. Additionally, a student must complete their last course in residence.
  • Indiana Tech has transfer agreements with a variety of schools.
  • Once added to an academic record, transfer credit cannot be removed unless the student sends a request to the Registrar’s Office. If the request is approved, the transfer credit will be removed and cannot be added back to the academic record.

Transfer Credit Policy-Current Students After enrolling at Indiana Tech , students who plan to take a course at another university during the summer or during a semester’s absence, and wish to transfer credit to apply toward a degree, must complete Pre-Approval for Transfer Credit form, prior to enrolling in the course. Upon completion of the course, students should request that official transcripts be sent directly to the Office of the Registrar at Indiana Tech. The maximum number of transfer credits cannot exceed the maximum credit hour requirements listed above.

A student taking a course with the intent of transferring the course back to Indiana Tech without the pre-approval may be denied the awarding of the transfer credit.

Changing academic degree program – Procedure

Students wishing to change degree programs must complete the appropriate Change of Curriculum Form available on our website at Registrar.IndianaTech.edu.

Students may change to the curriculum of the current year with the approval of the registrar. Students may not change to a curriculum in force prior to their enrollment, nor may students revert to previous curriculum requirements after officially changing to a current year curriculum. There is a $10 fee for change of curriculum.

Students are notified upon completion of their change of curriculum through their Indiana Tech email.

Class registration: Add/drop & course withdrawal – Procedure

Students are expected to register on the dates indicated in the academic calendar.

For traditional undergraduate classes, students may make adjustments to their schedules based on class/section availability. Adjustments may be made to the student’s schedule until the end of the add/drop period. The add/drop period extends through the fifth day of the semester. After the fifth day of the semester, students are able to withdraw from individual classes prior to or on the last day of course withdrawal. In these cases, students will have an assigned “grade of “W” on their transcripts.

It is highly recommended that first-year students meet with their Student Success Advisor prior to registration. Upperclassmen are encouraged to meet with their Academic Advisor prior to registration.

Grade reports – Procedure

The registrar’s office will not mail final grade reports. Students may view and print their grades online via my.indianatech.edu.

Withdrawing from the university – Procedure

Complete withdrawal from the university must be initiated by the student, however, the withdrawal process begins in consultation with the Office of Student Success.

Withdrawal forms must be filed with your advisor promptly; otherwise, the withdrawal will not be considered official. The withdrawal policy does not apply to any student who is dismissed from the university because of misconduct.

Academic dishonesty & consequences – Policy & procedure

Types of academic dishonesty include, but are not limited to:

  • Cheating, which includes submitting the work of another person as one’s own work, or using unauthorized aids.
  • Plagiarism, which is the misrepresentation of another person’s work as one’s own. Submitting any writing that does not properly acknowledge the quoting or paraphrasing of another person’s words or that fails to give proper credit for another person’s ideas is plagiarism. Acts of plagiarism can also include the unacknowledged use of other forms of media including, but not limited to music, video, audio, theater projects, compositions, web site, and computer software.
  • Self-Plagiarism (or Recycling Fraud), which is the re-submission of part or all of one’s own work to fulfill academic requirements in the same course or in other courses without providing proper acknowledgment of the original work with accurate citations.
  • Fabrication, which is the falsification or invention of information or data in any academic undertaking.
  • Facilitating Academic Dishonesty, which involves assisting someone in an act of dishonesty.

Academic dishonesty is a a serious offense. When a student has violated the principles of academic integrity, consequences will result as follows:

  1. Violations of academic integrity will be handled by the faculty at the course level with an academic penalty for the course as stated in the course syllabus. The instructor will notify the student of the penalty and that the incident will be documented at the university level through the submission of an Academic Integrity Violation Reporting Form.
  2. Once a second violation of academic integrity has been documented at the university level through the Academic Integrity Violation Reporting process, the student will be required to meet with the appropriate dean (day school) or assistant dean (CPS/online). At this meeting, the dean or associate dean will discuss the seriousness of the integrity violations and notify the student that any further integrity violations may result in dismissal from the university. A letter from the dean or associate dean will also be provided to the student documenting the information that was discussed at the meeting and a copy placed in the student’s permanent file.
  3. Upon subsequent violations, the appropriate dean or associate dean will meet with the student to discuss the seriousness of the offense and/or make a decision on dismissal in consultation with the Vice President of Academic Affairs. The student may appeal the decision by following the appeal procedures on conduct sanctions documented in the Student Handbook.
Grade appeals – Policy & procedure

This policy is intended for a student who believes that his/her final course grade is incorrect based on the course syllabus. A formal Course Grade Appeal must be initiated after the course grade has been issued but within fourteen calendar days of the next session or semester start.

The specific steps for initiating a course grade appeal are:

  • Step 1: The student must first address the specific grading issues with the instructor of the course. If the instructor is unavailable, the student will contact the Associate Dean of the college which owns that particular course (for example, CJ 1100, choose College of Arts and Sciences). The Associate Dean will then authorize an extension of time for the appeals process or will allow the student to proceed to Step 2. This step must be initiated after the course grade has been issued but within fourteen calendar days of the next session or semester start.
  • Step 2: If the discussion with the instructor does not resolve the problem, the student may appeal the decision of the instructor to the appropriate Associate Dean within 14 calendar days of the instructor’s decision. To appeal, the student will utilize Indiana Tech’s electronic Course Final Grade Appeal Form. The formal Course Grade Appeal must state the student’s name, ID, the specifics of the grading issue, evidence of the instructor not following the syllabus and the outcome of the initial meeting with the instructor. The Associate Dean will make a determination within 14 days of receiving the Course Grade Appeal. A letter will be provided to the student from the Associate Dean, informing him/her of the decision.
  • Step 3: Students may appeal the decision of the Associate Dean by submitting an updated Course Grade Appeal to the Dean of the college that owns that particular course providing new information exists to support the appeal. The updated Course Grade Appeal must include the information previously submitted to the Associate Dean in Step 2, the documentation of the Associate Dean’s decision, and any substantial new information. This information will be emailed directly to the Dean. The Dean will make a determination within 14 days of receiving the updated Course Grade Appeal. A letter will be provided to the student from the Dean informing him/her of the decision. Students are allowed two appeals, after the second appeal with the College Dean, there are no further appeals available.

Note: If a student is dissatisfied with an individual grading event (such as an examination, paper, or project) he/she should meet with the instructor immediately for resolution. If not resolved, the student should use individual grading events as evidence to support their request for a change in course grade.

Incomplete grade request – Policy & procedure

A grade of “I” (Incomplete) is only to be assigned when a student, through no fault of his or her own, is unable to complete the requirements of a course by the end of the semester. An “I” will not be assigned for a course in which a student is definitely earning an “F.” In order to receive credit for the course in which an “I” is assigned, the student must complete the course requirements by the date specified on the approval for incomplete form within the first eight weeks of the following semester of enrollment. After the eighth week of the following semester, the “I” will revert to the grade based on work completed to date.

Please note that the policy for assigning an incomplete (“I”) grade excludes Independent Study courses. Any deviation from the above rules must receive special permission from the Vice President for Academic Affairs.

Academic Success Skills

College-level work will require a higher level of skills to reach academic success. Below are some resources compiled to assist you in becoming an even stronger Warrior in the classroom.

Not finding what you are looking for? Contact your Student Success Advisor for additional support.